Election Timeline and Campaign Rules
Wednesday November 25th, 2015
Nomination Deadline: Candidate Information and Declaration Forms MUST be submitted. If candidates would like their platform and/or a campaign video posted on the HSSA website, it must be emailed to email@example.com by this deadline.
November 26th 2015 by 6:00pm
Candidates will be revealed online and on the HSSA facebook page.
Campaign period: 12:00 am on November 26 to 5:00 pm on December 2.
On December 2nd, 2015: Candidates (or a proxy) will deliver 5 minute speeches, followed by a 3 minute question and answer period. These speeches will be recorded for distribution to the health science student population.
6:00 pm on December 2 and go until 11:59 pm on December 4– This time will be the voting period.
By December 5th at 11:59pm Successful candidates will be notified. If acceptance or declination of the position is not confirmed by this time, it will be assumed that this position has been declined, and the candidate with the second highest number of votes will be subsequently notified.
After all successful candidates have accepted their position, there will be a public release of election results on the Facebook page and the HSSA website.
HSSA Changeover Meeting: Attendance by the new HSSA executive is mandatory at this changeover executive council meeting (Date to be announced). Candidates who are unable to attend must select a proxy to attend instead and inform the CRO.
Physical campaign materials do not need to be pre-approved by the CRO for the purpose of this election. However, the CRO has the right to remove materials that are deemed inappropriate, as per Students’ Union Bylaw 2300. (See “Social Media” for more.). The HSSA will reimburse candidates for campaign material costs of up to $10.00, provided receipts are presented.
Posters may not be taped unto painted surfaces or any surface that may be easily damaged.
There is a limit of one (1) banner per candidate per building. A banner is any poster that is greater than four (4) square feet in area. The maximum size for banners shall be eight (8) feet by sixteen (16) feet, as per University guidelines.
Please ensure that all campaign materials are down by the end of voting days. If the CRO hears of or finds campaign related material after the weekend a punitive fine (TBD) will be issued towards the candidate
No two (2) or more candidates shall jointly use any resources, including posters, banners, and budgets but excluding volunteers.
Facebook may only be used for campaign purposes within the campaign period (12:00 am on November 26 to 5:00 pm on December 2.). Candidates who wish to create a group or fan page must add the CRO as a friend and appoint the CRO as an administrator of any elections-related page before making it public. Discussion boards and “wall posts” will be monitored by the CRO, and posts deemed inappropriate will be removed.